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Create a New Meeting on Your Hub

  • Updated:

This article will show you how to create a new meeting directly on your Hub publishing website.

 

Important Note

Although you can use the instructions in this article to create a meeting through the dashboard within your Hub, we recommend that you create and manage meetings in your Agenda and Meeting Management Essential (formerly Municode Meetings) solution only.

 

 

Instructions

  1. Log in to your municipality's Publishing Website or Portal if you have not already
  2. Click the Dashboard link to navigate to your Dashboard if you are not already there
    A Dashboard link in the top-right corner of the page to the left of the Search Meeting Files box.
  3. Click the gray, rectangular Create Meeting button
    A Create Meeting button directly below the Dashboard header.
  4. Enter a title for the meeting into the Title field
    A Title field on the Create Page screen.
  5. Click the Microsite dropdown list and select the desired Microsite option
    A Microsite dropdown field that can be clicked to display selectable destinations for the new meeting.
    Note: The options that appear within the Microsite dropdown will depend on your organization's preferences.
  6. Scroll down and click the gray, rectangular Save button above the Home, Logout, and Dashboard links
    A Save button in the bottom-left corner of the Create Page that can be clicked to record changes to the new meeting.
  7. Click the Event/Meeting tab in the left menu
    A gray, rectangular Event/Meeting tab with blue text.
  8. Add an agenda to your meeting, if desired
    1. Click the Agendas dropdown
      An Agendas dropdown option.
    2. Click the gray, rectangular Choose File button under the Add a new file heading
      A Choose File button that can be clicked to open your computer's File Explorer.
    3. Select the desired agenda file from your computer's File Explorer
      Note: Only PDF and HTML files less than 128 MB in size are accepted.
    4. Click the gray, rectangular Upload button to the right of the Choose File button and the file name
      An Upload button that can be clicked to attach a file to the meeting.
    5. Scroll down and click the gray, rectangular Save button above the Home, Logout, and Dashboard links
      A Save button in the bottom-left corner of the Create Page that can be clicked to record changes to the new meeting.
  9. Add an agenda packet to your meeting, if desired
    1. Click the Agenda Packets dropdown
      An Agenda Packets dropdown.
    2. Click the Choose File button under the Add a new file heading
      A Choose File button that can be clicked to open your computer's File Explorer.
    3. Select the desired agenda packet file from your computer's File Explorer
      Note: Only PDF files less than 128 MB in size are accepted.
    4. Click the gray, rectangular Upload button to the right of the Choose File button and the file name
      An Upload button that can be clicked to attach a file to the meeting.
    5. Scroll down and click the gray, rectangular Save button above the Home, Logout, and Dashboard links
      A Save button in the bottom-left corner of the Create Page that can be clicked to record changes to the new meeting.
  10. Add minutes to your meeting, if desired
    1. Click the Minutes dropdown to add minutes to your meeting, if desired
      The Minutes dropdown option.
    2. Click the gray, rectangular Choose File button under the Add a new file heading
      A Choose File button that can be clicked to open your computer's File Explorer.
    3. Select the desired minutes file from your computer's File Explorer
      Note: Only PDF files less than 128 MB in size are accepted.
    4. Click the gray, rectangular Upload button to the right of the Choose File button and the file name
      An Upload button that can be clicked to attach a file to the meeting.
    5. Scroll down and click the gray, rectangular Save button above the Home, Logout, and Dashboard links
      A Save button in the bottom-left corner of the Create Page that can be clicked to record changes to the new meeting.
  11. Click the Publishing options tab in the left menu
    A gray, rectangular Publishing options tab with blue text.
  12. Ensure that the Published checkbox is checked
    A Published checkbox below the Publishing options heading.
  13. Click the gray, rectangular Save button below the Publishing options tab
    A Save button that can be clicked to record changes and publish the new meeting.
  14. The meeting has been created

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