Municode Meetings, now our Essential Agenda and Meeting Management solution, includes a Departments function. Departments may be useful for municipalities that want to regularly assign tasks or send notifications to groups within their workflows rather than to specific individuals. This article will walk through how to add and manage departments.
Important Note
- While some municipalities choose to use the Departments function, most do not.
Add a Department to the System
- Navigate to Security
- Select the Departments tab
- Click the red New button below the Departments tab
- Enter a Name for the new department
- Ensure the Is Active checkbox is checked if you want this department to be available for use
Note: Uncheck the Is Active checkbox if you want the department saved in the system but not usable. - Under Assigned Users, check the checkboxes next to the names of users you want to be assigned to this department
Note: Users must already exist in the system to be assigned to a department. For information on how to add a user to the system, view the Add and Manage Users article. - Click the red Update button below the Departments tab
- The new department has been added to the system
Activate or De-Activate a Department
- Navigate to Security
- Select the Departments tab
- Click the Select drop-down list
- Select the desired department
- Click the red Edit button below the Departments tab
- Check or uncheck the Is Active checkbox as desired
- Click the red Update button below the Departments tab
- The status of the department has been updated
Edit a Department
- Navigate to Security
- Select the Departments tab
- Click the Select drop-down list
- Select the desired department
- Click the red Edit button below the Departments tab
- Edit the Name of the department if desired
- Check or uncheck the Is Active checkbox to indicate whether the department is available for use if desired
- Under Assigned Users, check or uncheck the checkboxes next to the names of users you want to assign or unassign for this department
Note: Users must already exist in the system to be assigned to a department. For information on how to add a user to the system, view the Add and Manage Users article. - Click the red Update button below the Departments tab
- The department has been updated
Resources
Comments
Let us know what was helpful or not helpful about the article.2 comments
I am going to start here as I am not sure who to send to directly, other than the development team. Currently, I am still getting acclimated to this system which I am digging (yes, I wrote digging). There have been some training, changes and additions where technical support has graciously helped me. The request I inquired about was on the voting system where it notes "YEA" instead of "AYE." I manually change it on the final copy presented to Council but ask that this possibly be changed. They do vote this way and I thought a quick change moving the "A" from one end to the other. An idea for the future.... Thank you so much for all the assistance thus far.
Hi Christine Morgan,
Thanks so much for your comment! We recommend posting requests for new or updated functionality in the Feature Requests section of our Help Center. Posts added to that area can be viewed by our development team, and other customers can upvote and comment on requests to show their interest as well.
When you're logged into the Help Center, you should see a clickable "New Post" button in the Feature Requests section. Once you've clicked that button, you can add the details of your request and click "Submit," and it will be added to our Feature Request list.
I have gone ahead and copied your comment over and tagged you in the post. Just in case you don't receive a notification email, you can also find the request here. You can click the Follow button on the post to receive notifications of any updates.
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