Audio/Video Integration and Timestamping

This article will walk you through how to link a meeting live stream or recording to its instance in Municode Meetings, now our Essential Agenda and Meeting Management solution. It will also show you how to timestamp an audio or video recording so that website visitors can jump directly to the discussion for a particular item.

Important Note

• Some web-hosting sites create two different URLs for live streams and live-stream recordings. If your web host generates different URLs for streams and recordings of the same video, make sure that you use the one that is appropriate for your situation. If your web host uses different URLs for streams and recordings, you may need to copy and paste the stream URL into the system before the meeting and replace it with the recording URL once the stream is complete.

Integrate a Live Stream or Recording Into a Public Meeting Detail Page

1. Navigate to the Meeting Detail Screen of the desired meeting
   
2. Click the Audio/Video tab
   
3. In another browser tab or window, navigate to the third-party audio/video web-hosting site that you use to live stream or record your meetings (for example, Zoom, YouTube, Vimeo, Granicus, or JCG)
4. Copy the URL of the live stream or recording that you wish to use for this meeting
   
   Notes:

   • You may be required to log in to the third-party site to retrieve the URL.
   • Some web-hosting sites create two different URLs for video streams and video recordings. If your web host generates different URLs for streams and recordings, make sure that you copy the one that is appropriate for your situation. See Important Note for more information.
5. Navigate back to the browser tab or window with the Meeting Detail Screen open
   
6. Paste the copied URL into the URL box under Settings
   
7. Select Publish Video/Audio Link Only to embed your live stream/recording on the public Audio/Video and View Details pages for this meeting, if desired 
   
   
   Note: You can also leave Not Published selected to save this information internally only.
8. Click Apply
   
9. An embedded multimedia player with the stream/recording and a direct link to the stream/recording will now appear on the meeting's public Audio/Video and View Details pages, if applicable
   

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Timestamp and Integrate a Recording Into a Public Meeting Detail Page

1. Navigate to the Meeting Detail Screen of the desired meeting
   
2. Click the Audio/Video tab
   
3. In another browser tab or window, navigate to the third-party audio/video web-hosting site that you use to record your meetings (for example, Zoom, YouTube, Vimeo, Granicus, or JCG)
   
   Note: If you previously integrated a live stream link for this meeting and your web-hosting site uses the same URL for streams and recordings, skip to Step 7.
4. Copy the URL of the recording that you wish to use for this meeting
   
   Notes:

   • You may be required to log in to the third-party site to retrieve the URL.
   • Some web-hosting sites create two different URLs for video streams and video recordings. If your web host generates different URLs for streams and recordings, make sure that you copy the one that is appropriate for your situation. See Important Note for more information.
5. Navigate back to the browser tab or window with the Meeting Detail Screen open
   
6. Paste the copied URL into the URL box under Settings
   
7. Select the section or item that you would like to timestamp
   
8. Under Time Stamp, use the Hours, Minutes, and Seconds fields to enter the appropriate timestamp for this item/section
   
   
   Note: As you adjust the numbers in this Time Stamp area, the corresponding timestamp for this item/section will update in seconds.
9. Select a Display Option for the name of this item/section
   
   

   • Item/Section Name: Select this option to use the agenda name for this item/section as its timestamp label

   • Custom: Select this option to give the item/section a timestamp label that is different from its agenda name
     
     Note: If you choose to use a custom timestamp name, you can check or uncheck the Include item/section number if available box as desired.
10. Check or uncheck the Use default settings defined for this meeting box as desired
    
11. Repeat Steps 7 through 10 for all desired sections and items
12. Scroll up and select Publish with Timestamps to embed your audio/video recording and timestamps on the public Audio/Video and View Details pages for this meeting, if desired
    
    
    Note: You can also leave Not Published selected to save this information internally only.
13. Click Apply
    
14. An embedded multimedia player with the recording, a clickable list of timestamps, and a direct link to the recording will now appear on the meeting's public Audio/Video and View Details pages, if applicable
    

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Resources

• Stream a Virtual Public Meeting Using Online Platforms
• Video Recordings
• Timestamping Public Meetings

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